Bayou Park Ratepayers Association Executive Board Meeting
DATE: Thursday, December 17th, 2020
TIME: 8:00 - 9:30 PM
LOCATION: Google Meeting
ATTENDANCE: Claire Lysnes, President | Neil Fenton, VP | | Kait Hunter, Secretary | Hillary Kimsal, Communications | Lance Brown, Past President | Bruce Topping, Director at Large | Natasha Borutski, Director at Large
REGRETS: Rick Talbot, Treasurer
GUESTS:
AGENDA
1. Meeting called to order - Claire - 8:00PM
2. Approval of Agenda - Kait - 8:05PM
3. Approval of Minutes from previous meeting - Kait - 8:10PM
4. Open Issues - 8:15PM
Holiday Lights Contest - Hillary
Holiday Lights at Timberline Park - Lance
5. Executive Report - Claire/Neil - 8:30PM
6. Communications Report - Hillary - 8:40PM
7. Financial Report - Rick - 8:50PM
a. Update on property and director insurance:
We now have insurance with the Co-operators Group as of Dec 8th. Rick is waiting on Co-operators to send the official documents and will scan copies once they are in hand. Cost is $104.31 monthly.
b. Cost projection for 2021 shows that we have a 1 year reserve. This link should be viewable by anyone (not just board members): https://docs.google.com/spreadsheets/d/1NsWvpI1-XKsF6I1e45LU4Cw__CVvJTu4rrRy2eTREu4/edit?usp=sharing
c. Weed Spray resolution:
Per our last meeting, two cheques have been written - one to the weed spray company, to pay for the owing 2019 canal spray of $2,350.40, and another to Linda Thompson to disperse the surplus collected weedspray fees of $1,012.86. Both cheques were received by Linda Thompson the week of December 7th. This link of the reconciliation should be viewable by anyone: https://docs.google.com/spreadsheets/d/1tiOX97VnAenaIRj4d5wsClqzY53ODPdML5TfGQUjv1o/edit?usp=sharing d. I have copies of the deed for the beach, which specifies that Bayou Park Ratepayers Association members can live in plans 1106, 1233, 1328, and lots 4 and 5 of concession 9. I’ll make a map for ease of reference. Here are publicly accessible copies of the deed:
and
8. New Business - All - 9:00PM
Community Ice Rink
Winter carnival
Ice fishing tournament - Proposal from Neil
9. Member Inquiries - 9:15PM
Member request to revisit dog policy (Sarah Reynolds)
10. Date & Agenda for next meeting - Claire/Kait - 9:25PM
11. Adjournment - Claire - 9:30PM
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