Special Meeting - Membership Fee Campaign Minutes

BPRA Membership Fee Campaign Discussion

Tuesday, May 11, 2021


Attendees: Claire Lysnes, President | Neil Fenton, VP | Rick Talbot, Treasurer | Kait Hunter, Secretary | Hillary Kimsal, Communications Director | Bruce Topping, Director at Large | Natasha Borutski, Director at Large


Absent: Lance Brown, Past President


Target number of households:

176 households (80%)


2021 fee:

Fee has been $25 from 1972 to date (11 homes have already paid for 2021).


Motion to raise the fee to $35 after July 1 and keep an early bird fee of $25 if paid before July 1: Claire Lysnes. Neil Fenton second the motion. All in favour.


Group decided to implement an early bird fee of the standard $25 paid before July 1st. Fee will increase to $35 annually as of July 2nd.


Early Bird Draw

An early bird prize will be available for houses that pay their membership fee before July 1. Prize will be a $100 Home Depot gift card donated by member and local business person, Les Courts of Earth Electric.


Other donated items will be used towards a later fundraiser or incentive.


Payments:

Can be made by e-transfer, credit card via www.bayoupark.org, or cheques/cash can be dropped off at Claire or Rick’s houses or a BPRA member can pick up the cash or cheque from the members home.


Sending Receipts:

Bruce and Kait volunteered to help Claire issue receipts through Square.


Communications Plan:

General communications - monthly newsletter (May & June), Membership fee specific email (May 24 weekend)

Personalized email’s through square to outstanding ratepayers - June

Flyer drop off reminders to outstanding ratepayers

Last resort would be a door to door reminder for outstanding ratepayers after the Early Bird Deadline of July 1st.


Assigning street responsibilities for follow-up:

(July/August)

Claire: Shadow Creek

Neil: Timberline (Shadow Creek to Shadow Creek)

Bruce: Timberline (Shadow Creek to Grand Tamarack)

Kait: Grand Tamarack + Bayou road from the boat launch to highway

Natasha: Bayou Rd, bridge to stop sign

Hillary: Bayou Rd, stop sign to Hwy

Rick: Westshore Cres & Bayou Rd after the bridge



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