Annual General Meeting & Movie Night - Agenda

Bayou Park Ratepayers Association

Annual General Meeting & Movie Night

DATE: Saturday, August 14th, 2021 (Rain date: Sunday, August 15th)

TIME: 7:30 PM (Please arrive by 7:20 PM to check in)

LOCATION: Timberline Park

All members in good standing are invited to attend the AGM, or to send a proxy to vote on their behalf. We need at least 16 members attending the AGM to reach quorum. Please RSVP to info@bayoupark.org.

Come for the AGM and the Movie Night and you could win a $20 Tim Horton's Gift Card!

Consider nominating yourself or a community member for one of the open Board or Committee positions mentioned below. The BPRA is a 100% volunteer run non-profit organization and as such we need the participation of our members!

Residents of the neighborhood who have not yet paid their annual membership fee of $35 but wish to attend & vote at the AGM, may pay by e-transfer to info@bayou.org or online at www.bayoupark.org at least 1 day in advance of the meeting; or by bringing cash or cheque to the AGM.

AGENDA

1. 7:20PM - Member Check-In - President & Secretary

2. 7:30PM - Meeting called to order. Welcome & Board Member Introductions - President

3. 7:35PM - Approval of Agenda - Secretary

4. 7:40PM - Approval of Minutes from previous AGM (Not available due to Covid-19) - Secretary

5. 7:45PM - President’s Report

6. 7:55PM - Treasurer’s Report

   1. Approval of Financial Statement

   2. Approval of Extraordinary Resolution to waive 2021/2022 audit/review engagement

7. 8:10PM - Nomination/Election of Board/Committee Members - President

   1. Directors at Large (1-2 members)

   2. Communications Committee (1 member) [Nominated: Amanda Stewart]

   3. Event Planning Committee (2-3 members) [Nominated: Angela Foster, Louis McIntyre]

8. 8:25PM - New Business - Approval of By-Laws - President

9. 8:30PM - Adjournment & $20 Tim Horton’s Gift Card Draw - President

Please stay & enjoy the MOVIE NIGHT!